A client is never one person. Does the file know that?
A settlor, a protector, four beneficiaries, two underlying companies and a nominee, across three jurisdictions. In Flarion each of them is a name on the file with its own identity evidence, screening result and review date, and the file is not complete until they all are. This is the case Flarion was built for first.
Every connected party, on the same file
Settlors, trustees, protectors, beneficiaries, nominees and underlying entities are names, not footnotes. Each carries identity evidence, a screening result with its decisions, and the review date the file's rating sets. A party added in August is screened on approval, not discovered at the next review.
- People and entities treated alike, each screened
- Roles recorded, not inferred from a chart
- One review date per file, driven by the rating
| Name | Role | Identity | Screening | Review |
|---|---|---|---|---|
| Marie Le Page | Settlor | Verified | Clear | Apr 2027 |
| Ormer Trustees Ltd | Trustee | Entity | Clear | Apr 2027 |
| P. Ozanne | Protector | Verified | Clear | Apr 2027 |
| A. Le Page | Beneficiary | Verified | Clear | Apr 2027 |
| Herm Holdings Ltd | Underlying company | Entity | 1 candidate | Apr 2027 |
Entities from formation to annual review
For the corporate side of the same firm, an entity file holds the type, the incorporation details, the directors and shareholders as they stand, and the controllers traced back to people. Changes are screened as they land and the annual review rolls on the cadence the rating sets.
- Directors and shareholders as named parties
- Changes screened when they happen
- Annual review on the file's own clock
- Type
- Guernsey company
- Incorporated
- 14 Mar 2019
- Directors
- 2, both verified
- Shareholders
- Ormer Family Trust, 100%
- Controllers
- 1 traced to Marie Le Page
- Annual review
- Due 14 Mar 2027
The company secretarial work, on the same file
A company you administer is already a client file, with its directors verified and screened. Appointing one by resolution checks that before the paper goes out; the signed resolution writes the register and raises the Registry filing with its Guernsey deadline; board meetings check their quorum and count towards economic substance. One record, not a compliance file in one system and a minute book in another. Company secretary.
- Directors checked before they are appointed
- Signed resolutions write the registers
- Registry filings dated before they are due
| Item | Due | Status |
|---|---|---|
| Notify the Registry: director appointed, T. Ozanne | 18 Aug | Filed |
| Resolution 2026-07: approve the annual accounts | by 30 Oct | 2 of 3 signed |
| Board meeting, Ormer Room, St Peter Port | 12 Nov | Quorum in Guernsey |
| Annual validation | 31 Jan | Later |
Meetings that end in a record, not a notebook
Client and board meetings sit on one calendar with every review, expiry and filing. A meeting recorded in the room is transcribed in London and drafted into minutes for a person to finish, and board minutes are drafted only if the firm switches that on. Each action has an owner and a date and follows the client into the next meeting; a document the client owes becomes a request. Meetings and calendar.
- One calendar with every client deadline
- Transcribed in London, minuted by a person
- Actions carried into the next meeting
| Action | Owner | Due | Status |
|---|---|---|---|
| Source of wealth letter, updated | Marie Le Page | 6 Nov | Requested |
| Trustee resolution on the distribution | S. Ashton | 30 Oct | Open |
| Protector's new address | P. Ozanne | Carried from 14 Jul | Open |
Questions from fiduciaries
We keep company secretarial work in a separate system. Why move it?
Because the same people are in both. A director appointed by resolution is a party on the client file, so Flarion checks they are screened with no open matches, identity verified, with consent to act and a residential address on file, before the resolution goes out; an administrator can send it anyway with a written reason, which prints on the signing certificate. The signed resolution then writes the statutory register and raises the Registry filing with its Guernsey deadline. Two systems would each hold half of that.
Do you support Jersey firms as well as Guernsey?
Yes. The risk model, the review cadences and the registers are the firm's own configuration, so a JFSC-supervised firm runs its own methodology on the same product. The Handbook mapping shipped with Flarion is the GFSC's, rule by rule; JFSC Handbook mapping is scheduled, and nothing is claimed for it yet.
We run everything on spreadsheets. How painful is migration?
Less than you expect. Structures and parties import from a CSV export of whatever you have now, mapped column by column, with a dry run before anything is written. Bring a spreadsheet to the demo and you will leave with it loaded, screened and risk rated.
How is this different from an enterprise KYC platform?
Enterprise platforms orchestrate an onboarding journey through a vendor ecosystem, at enterprise pricing, hosted a continent away. Flarion does the compliance officer's reading and writing, publishes its price, and keeps the data on the island. Different job, different buyer, different postcode.
Our clients are entities, not people. Does that work?
Yes. A name is a person or an entity. An entity file carries its type, incorporation details, directors, shareholders and controllers, each of them a name in their own right with their own identity and screening status, and the entity is screened as a name too.
Bring one anonymised structure.
Thirty minutes. We load it, screen every party and show you the file an inspector would read.